Getting people together through meetings carries the ability to make significant impacts on the world. Besides the many dynamics that come into setting and executing agendas, location plays a significant role when it comes to all the exchanges. The beginning steams of the French Revolution began during a meeting in the form of a little get together on a tennis court. In the core root of any business affair, there are bonds that are established in the many corporate meeting venues.
Meetings substantiate the formation of alliances, and progress is facilitated in these gatherings. Whether formal or informal, the very root sense of a meeting forwards a fruitful bearing to all aspects of its concern. In their most concrete platforms, senior executives state that gathering through official meetings is the breeding ground for networking, professional growth, and officially closed deals – collaboration and development. Meeting events are so crucial to any context of exchanged human interrelations that the organization of these events has become its own profession.
Within any major or minor organization, all matters to be discussed and analyzed, and decisions that are made transpire within the strict confines of an Annual General Meeting (or AGM) usually set within the parameters of the most appropriate corporate meeting venues. Annual General Meetings are the most vital part of any company – the past and future of an organization are synergized through and from the highest board of directors to shareholders to partners to accounts, and to committees as well as officers.
In its purest most definitive sense, a meeting is essentially the coming together of 2 or more individuals for the purpose of running through pre-established preliminary procedures. Formal corporate meeting venues are typically where these acts of ‘coming together’ take place. The most common and universal factor for any type of meeting is the verbal transaction of information through any form of agreed upon assembly; whether in person or whatever context, including sporting or concert based.
As mentioned earlier, meeting organization or event planning has become its own well sought after professional service that cater to the many various types of meetings that are usually held at several corporate meeting venues including: Ad-hoc or special purpose meetings, Awayday or away-from-office meetings, Board meetings exclusively for the directorial members, Breakfast meeting, Committee meetings for specific officials in position, Investigative meetings, Kickoff or project-based meetings, Management meetings, Offsite meetings or retreat-based meetings, One-on-one meetings, Pre-bid or contract meetings, Staff or manager-and-employee meetings, Stand-up meetings, Team or team project type meetings, Town Hall or public domain meetings, Work or decisions on result production meeting.
Besides corporate meeting venues, meeting frequency can either be identified as either: One-Time or single event, Recurring or periodic meetings that occur on a regulative fixed time frame, Series meetings which are similar to recurring meetings but vary every session in terms of agenda, topics, as well as overall details.
Finally, a meeting in the grandest idea is known as a convention. Conventions are differentiated in terms of industry, profession or trade. And are held at the largest possible corporate meeting venues due to the major scale of attendees for the main common interest.
Types, Styles, and Strategic Approaches to Meeting Venues (and Tips to Consider When Choosing a Location)
Another term synonymous with corporate meeting venues is known as a Conference Hall. A conference hall is a room with the main purpose of serving as a primary corporate meeting location. Besides being allocated to an organization or company’s office or headquarters themselves, conference halls are also common in having a designated area in hotels and convention centers. These rooms vary in terms of size – to the extent of arenas or concert grounds/buildings. The presence of windows is typically absent from these facilities, mainly due to privacy or security matters because the flowing of information or transaction of events and inter-work relations are the sacred life pulses of any company.
The fixed elements of any conference hall or conference center such as the furniture, projectors, lighting, and sound system are always purely in coordination with optimizing a standard meeting’s productive trajectory. Almost all conference rooms (especially externally located) require prior booking arrangements in order for the space and amenities to be utilized.
The different meeting purposes require and call for the most appropriate setups in order to fit the gathering’s requested and inter working needs. The different styles of a corporate meeting venue’s setups are interchangeable mainly in terms of furniture arrangement for speaking appropriation. These particular styles include Auditorium Style, Banquet Style, Hollow Square Style, Classroom or Cinema Style, U-Shape Style, and Conference Style.
Auditorium Style set-ups are that of a lecture based symposium, where larger groups sit next to each other in parallel rows facing a stage where the main presenter/s are speaking. This setup is particular for meetings that do not require any sort of long-form jotting down of notes.
Banquet Style meeting set-ups are specific for meal-inclusive meetings with a series of roundtables that seat about 8 more people – conducive for purposes of segregated discussions.
Hollow Square Style conference settings are optimally arranged for attendees of about 40 people or less. The meeting head is located at the center of the panel seating typed tables.
Classroom or Cinema Style arrangements are similar to the general mechanics of an auditorium style lecture based setup with the difference being that there are assigned long tables in front of each row for each attendee to take notes.
U-Shape Style meetings are a collection of interconnected long tables that form a U-shape with the head panel or officials seated on the perpendicular section of the U-shaped group of tables.
Conference Style setups are similar to the hollow square style with the exception being that the tables are enclosed together to form an accumulative rectangular box-shape –with the select head members seated on the shorter sides of the table setup.
The meetings industry across the globe is a significant element that drives the international economic circuit. In this industry, large monetary proportions are spent mostly on the different corporate meeting venues. When it comes to the actual planning of these meetings, it is of utter importance to have a good grasp of the usual and most common types of corporate events in order to understand what goes into a location.
Seminars or Conferences are events that range anywhere from a few hours to a whole workday and typically have more than one speaker. Sometimes these events have several sessions strategically spread throughout the designated schedule. Trade Shows are events with the purpose of reinforcing a particular industry through opening up the circulation of opportunities between the exchange of different sponsors, suppliers, customers, etc. Product Launch Events are essentially held for the purpose of generating attention from different media platforms to boost attention for the consumers to be aware of a freshly released product – these often purport to exuding a ‘party’ type atmosphere for the attendees.
Executive Retreats and Golf Events are more than one-day activities that are usually spread throughout a weekend, and center around planned leisure activities typically amongst the members of the higher-ups. Lodging for about 4 to 5 days at maximum is a standard requirement. These are usually set at resorts or various country clubs. Team Building Events are similar in the ‘retreat’ aspect but are solely focused on strengthening co-working bonds for better, more enhanced and strengthened working relations.
Appreciation Events are centered on non-working affairs that are a showcase of gratitude for co-relating outputs, including client-employee business relations – typically parties or dinner and theater events. Company Milestones are occasions that are garnered with the intent to celebrate significant events in an organizations growth, such as anniversaries or major developmental strides. Board Meetings and Shareholder Meetings are one of the most important meetings within a company’s general infrastructure. These annual, bi-annual or typically quarterly meetings center on the overall life of an organization through a thorough analysis of performance, targets in relation to business strategies.
When it comes to the different types of sales meetings, in this digital age, many of these get-togethers take place on an electronic platform and not just tangible corporate meeting venues. Besides the In-Person, communicative gathering efforts also extend to Videoconferences, Inside Sales (App based), Email, Text and Social Media.
Finally, when it comes to choosing a location for corporate meeting venues, here are the main factors to put into heavy consideration when asking questions regarding the most fitting place for the meeting to transpire:
- Sustainability – mainly concerned with image and impression.
- Location – Is the venue accessible and appropriate for the planned event?
- Availability – Is the venue open on the planned dates and is the establishment flexible with time?
- Size – Can the establishment fit the number of assigned guests?
- Facilities – Are the amenities, technology, and furniture in line with the event plan?
- Cost – Does the price range fit the allotted budget?
Business and Corporate Structures in The Philippines (in lieu with Meetings)
When it comes to any corporation in the Philippines, the different corporate meeting venues all depend on the general chain of Domestic Corporation Structure in the Philippines, that is headed with the Stockholders and their general meeting with a minimum of 5 persons. Followed by the President Director and Board of Directors, then finally followed with the Corporate Officers consisting of the Treasurer, Corporate Secretary, and Other Officers.
The General Meeting of Stockholders involves a fixed regular meeting that takes place 3 times in the span of a year or quarterly conferences that transpire under the regulations of the country’s legal by-laws. Besides this, a special meeting can be called at any time when absolutely necessary.
The Board of Directors strictly only execute the fullest of their powers and abilities through the business accordance of the Corporation Code of the Philippines. These individuals are the actual figures that act through the name of the corporation. This tier of cabinet members are essentially the managers that facilitate overall performance, coordination with National Laws, and elect the succeeding corporate officers.
Corporate meeting venues must fall in line with the accumulative planning based on Philippine Corporation Code secs. 50, 51, and 53. These sections primarily dabble on the specifics with regards to the date and the time of meeting (scheduling), the agenda of the meeting (matters), the place of the meeting (in designated legal cities and municipalities). The standardization of any functioning organization is in complete compliance with the general content of these judiciary articles.
When it comes to corporate meeting venues in the Philippines, an ideal location is within the premises of Prime Hotel located at the heart of Quezon City. This expansion of the MEGA Global Corporation is a stone’s throw away from some of Metro Manila’s most coveted and accessible landmarks such as Trinoma Mall, Centris, ABS CBN, GMA 7, Quezon City Hall and the surrounding government agencies. The expansive city views are ideal peaking points for an overview of Metro Manila.
Prime Hotel offers exceptional customer services and amenities perfect for catering to any request when it comes to the different agendas that take place within corporate meeting venues. This newly opened hotel is an optimal option for the varieties of both business and leisure travelers. They definitely stand out when it comes to handling their guests.
The lobby and parking structures are of utmost convenience for corporate meeting venues. Finally, Prime Hotel is a hotel establishment that is heavily known for their Grand Ballroom with a 170 guest capacity that can be reconfigured in a variety of patterns fit for any style of corporate meeting venues. Ballroom A carries a capacity of about 50 guests while Ballroom B carries a capacity of about 120 guests. Besides the high capacity ballrooms, Prime Hotel also offers a variety of Media Rooms with outstanding Karaoke sound systems and privacy for more leisure centered gatherings. And for more small-scale meetings, Prime Hotel offers different ranges of Function Rooms strictly for serious meetings, training get-togethers, and intimate gatherings.
Click here to learn more about Prime Hotel and their different client services!