4 Tips for a Successful Event Planning in a Hotel in Quezon City

06-04-2018

What are the tips for a successful event planning in a hotel in Quezon City?

  1. Set an objective.
  2. Have a detailed plan.
  3. Choose a venue.
  4. Manage your logistics.

 

 

Planning an event can be a difficult and stressful process. But it can also be extremely satisfying once you manage to successfully pull it off. Not everything goes according to plan when you organize an event. Remember that successful event planners are like swans, gliding along, looking calm and collected, but frantically paddling below the surface to stay afloat.

Hotels in Quezon City are cheap enough to hold an affordable but a grand event which makes them an ideal location for celebrations. Here are 4 tips to make the next event you plan in a hotel in Quezon City a success.

 

 

Set an objective.

Before you even begin planning your event, state a feasible objective. Ask yourself what you want to achieve with the event and why you are organizing it.

You might want to generate income through PR, promote a new brand, launch a new campaign, product, or service, or educate your guests.

Whatever your reasons may be, make sure that you critically analyze what your event is going to offer that other information and marketing channels cannot.

Now that you have determined a reason for organizing an event, consider the most appropriate format.

By now you should have an idea whether you want to create an intimate and niche event or a large-scale public event.

Establish the theme of your event and how you want it to look and feel. Take the time to ensure that everything—including the venue, speakers, and the ideas—fit the theme.

 

Have a detailed plan.

Have a detailed plan.

The event you are planning needs to have a detailed project and financial plan in order to be successful.

Break down all your activities into timelines, resources, and responsibilities needed to deliver the event.

Financial considerations include the number of attendees needed to break-even and its impact on cash flow.

A risk management and contingency plan is required for all events; the larger the scale and higher the profile, the greater the need for a contingency plan.

If you’re planning to hold an event that attracts a large number of guests, consider spending money on a dedicated health and safety consultant. Look for guidance from large venues and local authorities regarding the safety of your participants.

Timing is key. Allow enough leeway in your plan and never underestimate the time it takes to complete certain projects.

 

 

Choose a venue.

You are probably going to spend most of your budget on the venue.

There are many issues to consider when choosing the right venue. Is your venue purpose-built for the event like a cheap hotel in Quezon city? Is it a neutral space like an outdoor marquee which can be decorated as needed? You might even consider choosing an unusual, outdoor venue like a warehouse!

The important things to consider when choosing the venue for the event you are planning are costs (hidden or otherwise), service delivery, stewards and traffic marshals, first-aid provisions, electrical supply, furniture, and most importantly, catering.

Make use of the many venue sourcing agencies and negotiate the rates that work best for you.

 

 

Manage your logistics.

Manage your logistics.

You will be needing a lot of things from different people so your event can be a success. You will also need these items to arrive at the time you need them. Negotiate and manage your contracts with suppliers. Make sure that you have a trustworthy supplier for such needs as:

  • Signage
  • Furniture
  • Audio-visual equipment
  • Marketers
  • Printers
  • Designers
  • Transport
  • Insurance
  • Flooring
  • Crowd barriers
  • Portaloos
  • Registration and box office
  • Licenses including alcohol and music

Get at least a few quotes from different suppliers required for each service, and take care to consider things besides pure costs.

Do not immediately settle for whatever the cheapest options are. Build your relationships with contractors and determine the value they provide for you.

 

 

Key Takeaway

The key to a successful event planning is coordinating many moving parts together, making sure that they are all on the same page, and planning ahead. Choose a venue like a hotel in Quezon City that works best for you, and try to make sure that only the best people are involved so that your event is guaranteed to be a success.

 

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